Common Mistakes Businesses Make in Data Security:

Despite the importance of data security, businesses often make common mistakes that can leave them vulnerable to data breaches. Some of the common mistakes include:

1. Using Email Attachments to Handle Sensitive Mail: Many businesses tend to use email attachments to transfer documents or incoming pieces of mail as an accessible solution. However, this method does not abide by global data protection regulations and might cause your business to lose its credibility and authority.

2. Lack of Encryption: Failing to encrypt sensitive data, both in transit and at rest, can expose it to unauthorized access. Unencrypted data is vulnerable to interception, eavesdropping, and data breaches.

3. Insufficient Employee Training: Employees play a crucial role in data security, and a lack of proper training can lead to inadvertent security breaches. Employees may fall victim to phishing attacks, click on malicious links, or inadvertently disclose sensitive information, leading to data breaches.

4. Using Unprotected Programs to Organize and Sort Data: Failing to apply protection to sensitive customer information usually plays a huge role in data breaches.

To understand the potential risks of data breaches and take proactive steps to ensure data security. Here are some statistics for more on the importance of Data Security:

• According to Accenture’s Cybercrime study, nearly 43% of cyber-attacks target small businesses, but only 14% of these accounted SMBs are prepared to face such an attack¹.
• In 2022, the number of data compromises in the United States stood at 1802 cases, while over 422 million individuals were affected in the same year by data compromises, including data breaches, leakage, and exposure³.
• Cyber risks top worldwide business concerns in 2022. The threat of ransomware attacks, data breaches, or major IT outages worries companies even more than business and supply chain disruption, natural disasters, or the COVID-19 pandemic².

How SphereMail Ensures Secure Mail Management:

SphereMail understands the importance of data security and has implemented robust measures to safeguard customer data. Some of the key security features of SphereMail's mail management platform include:

1. Encryption: SphereMail uses SSL/TLS encryption for all data transmitted between users' devices and their servers. This ensures that all data, including mail and attachments, are securely transmitted over the Internet.

2. Secure Storage: SphereMail securely stores all mail items and scanned images using industry-standard security protocols. Data is stored in redundant, encrypted, and geographically distributed servers to ensure maximum security and availability.

3. Access Controls: SphereMail implements strict access controls, including user authentication, authorization, and role-based access, to ensure that only authorized users have access to sensitive data (which can be controlled by the operator). This helps prevent unauthorized access to customer data and protects against data breaches.

4. Employee Training: SphereMail provides comprehensive training to its operators on data security best practices, including phishing awareness, password management, and handling of sensitive data. This ensures that operators are aware of security risks and follow best practices in handling customer data, reducing the risk of accidental data breaches.

5. Regular Security Audits: SphereMail conducts regular security audits and assessments to identify vulnerabilities and ensure compliance with industry standards. This proactive approach helps in identifying and addressing potential security risks, enhancing the overall security posture of the platform.