Mailroom Management Software

Virtual mailbox solution designed to automate

access to all your postal incoming mail online

Start My 14 Day Free Trial of SphereMail

Cloud-based Software that Simplifies Mail Management,

Allowing Workers to Access & Manage Their Office Mail Remotely

Features of SphereMail

Get a mailing address with your own private mailbox (not a P.O. box).

SphereMail makes this process so easy and affordable that all your

postal incoming mail can be managed online or on your mobile device.

Remote Access to Physical Mail
Who has time to go to their office and check their physical mailbox? SphereMail allows your employees/members to sign into a secure online platform where they can manage their paper mail from any location.
Dashboard to Track Request
Don't bother searching through old emails and spreadsheets. All of your mail management requests are consolidated in one place, streamlining your entire mail management process.
Send Instant Notifications
No need to write any emails or make phone calls. SphereMail sends instant notifications whenever any new mail is processed or an action is performed on the mail.
Manage Scans, Forwards, & Shreds
Easy-to-use drag & drop window to upload scans, expedient way to process forwards and record shreds all in the same place. You and your employees always know where an item is in the pipeline.
Print Pre-Paid Shipping Labels
Fast and easy option for mail forwarding! Instantly print the shipping label with prepaid postage using USPS, UPS, FedEx, DHL and a number of international carriers.

Add Mail in Batches

Our batch mail feature remembers all previous senders and considerably speeds up mail processing time. Type the name of the employee/member and see a clickable list of all previous senders.
Process Your Paper Mail - Whenever, Wherever
About Us
Based in downtown San Francisco, SphereMail is a cloud-based platform that simplifies mail management, allowing workers to access and manage their office mail remotely. The idea came when running our coworking and virtual office services, as we found there was a real need for an application to resolve mail tracking and handling to individuals and start-ups. We specialize in working with large enterprise businesses, executive suites, office centers, coworking spaces, and any company with remote workers that have trouble accessing their physical mail. SphereMail gives organizations the opportunity to cut their high real estate costs and mobilize their workforce. In addition, we offer virtual phone numbers and extensions for seamless automated phone line management.